Construction Steps that may be of concern to
you as the requesting department include:
Pre-construction conference should be held, which should include representatives from the department. The project will be reviewed, and the department personnel should have the opportunity to review the construction schedule, be informed of the sequence of operations, express any concerns regarding the construction process, and ask questions,
Removal and relocation of departmental personnel, furnishings and equipment should be well underway, if not complete by the time the preconstruction conference is held. The requesting department should coordinate with Space Management regarding personnel relocations. The Project Manager should keep the department informed regarding the contractors expected start date, in order to coordinate the move.
Removal of any environmentally deleterious materials, such as asbestos containing construction material, etc. will occur as soon as the departmental personnel, and their furnishings are removed.
Installation of construction barriers will occur prior to, or immediately after the removal of hazardous materials. Such barriers may consist of fire retardant plastic sheeting from floor to ceiling, or if conditions require it, temporary gypsum board partitions.
Demolition of existing construction as required, including such things as finishes, ceilings, electrical wiring and equipment, ductworks, etc. is typically the noisiest part of the construction process. If noise presents an unacceptable environmental condition for ongoing research activities, accommodations must be made well in advance of construction. Design measures must be taken, and mitigation measures must be made part of the bid cost. There may be utility shutdowns during demolition, while electrical circuits, plumbing and ductwork is disconnected from the building systems. You should receive 72 hours notice of all shutdowns, in order for you to prepare for such interruptions. Concerns regarding such shutdowns should be addressed to your Project Manager as soon as possible.
Installation of new construction as required, including new walls, new ductwork, wiring and plumbing, new ceilings, new finishes, and new casework will take considerably longer than demolition. You may expect regular meetings during construction to review progress, schedule and costs. You should also expect more utility shutdowns as new electrical, plumbing and mechanical equipment is connected to the existing building systems. The 72 hour notice still applies.
A Substantial Completion Inspection will occur when the project is ready for University occupancy. You may be invited to assist in the inspection. It is customary to develop a list of items or issues on the project that need to be corrected or completed. If this list, called a “punch list”, is not too extensive, so that the items can be corrected easily while the University staff is occupying the area, the University will take occupancy and your personnel may move in. Please be aware that the contractor will continue to be on site, finishing up the punch list items. Otherwise, occupancy will be postponed, and a new Substantial Completion Inspection will be scheduled.
A Final Inspection will substantiate that all work has been completed to the satisfaction of the University and your department.