Roof Access Training

1. Print all necessary forms.
2. Designate a responsible person or persons to maintain roof access information.
3. Fill out all documents completely.
4. Return the signed original Roof Access Application and Damage Agreement to Facility Operations Carpenter Shop, University Services Building (Bldg.350), Rm. 275.
5. All departmental employees requesting roof access must have a valid reason (as determined by your department). They must complete and submit a Waiver of Liability (University employees who access roofs as part of their University employment need not sign the Waiver of Liability) and a Rules for Access to University Roofs signature agreements. These documents must be kept in the Departmental Roof Access Key packet.
6. These individuals will then be placed on the list of approved personnel and will be able to check out the roof key at the discretion of the department. The key checkout list is to be used each time a key is requested. Individuals must not share the key without going through the checkout procedure.
7. The person or persons responsible for the Departmental Roof Access Key packet must keep all records current and provide access to the packet, upon request, to Facility Operations Carpenter Shop.
8. Stress safety to all personnel who apply for access. Roof safety is the responsibility of the requesting department and any individuals granted access by that department. Personal fall protection equipment and proper training is the responsibility of the department. Proper use of this equipment and adherence to OSHA rules governing roof safety is the responsibility of the individual. The need to follow OSHA rules and proper usage of fall protection equipment and procedures cannot be overstated. Any violations could result in serious injury or death, as well as fines from OSHA and the loss of roof access privileges.

1. Print all necessary forms.
2. Read, understand and fill out the documents completely. (University employees who access roofs as part of their University employment need not sign the Waiver of Liability.)
3. Return the signed original documents to Facility Operations Carpenter Shop, University Services Building (Bldg.350), Rm. 275.
4. Include a written statement giving the reason roof access is required as well as start and stop dates for your project.
5. Plan to obtain fall protection and the appropriate training through your department.
6. Make certain all safety measures have been taken. Roof safety is the responsibility of your department and the individual granted an access key. Personal fall protection equipment and proper training are the responsibility of the department. Proper use of this equipment and adherence to OSHA rules governing roof safety are the responsibility of the individual. The need to follow OSHA rules and proper use of fall protection equipment and procedures cannot be overstated. Any violations could result in serious injury or death, as well as fines from OSHA and the loss of roof access privileges.

Everyone requesting access to campus roofs must be aware that safety and security are a top priority for all campus roofs. The best way to ensure that security is to keep unauthorized people off the roofs. The only way we can accomplish this is to maintain control of all roof keys.

The roofing department has collaborated extensively with Building Access, Risk Management, and General Counsel to develop an avenue for University personnel to access our roofs, for approved University business, safely and securely.

When any department or individual checks out a roof key they become a critical link in that process and must accept their portion of responsibility for maintaining our first line of defense, which is access.

Access to campus roofs is strictly limited to individuals with a legitimate reason for being there, (as determined by the Plant Operation roofing department). Whenever a key is lost or stolen we have essentially lost control of that roof and steps must be taken to regain control of the roof and ensure that no unauthorized personnel have access to it.

In the event a roof key is lost or stolen the individual responsible for that key must immediately report the loss to the key shop. If the key cannot be located the locks will be rekeyed at the expense of the department responsible for the lost key. Keys will then be re-issued through the regular channels provided by Building Access, a roof access packet must be re-submitted with department head signatures for anyone requiring continued roof access.

You must remember that a roof access key is much more than just a key. The cost of a key is insignificant compared to the responsibility that accompanies possession of that key.

Tips for roof security and continued access:

• Never loan a roof key
• Never leave a roof access door unlocked
• Never grant someone else access with your key
• Keep your key locked up or on your person at all times
• Report loss or theft of a roof key immediately