Utility Locate Request, Standard Operating Procedure
Purpose & Scope
To establish university policy relating to the location and identification of underground utilities on The University of Utah campus and properties.
General Request Information
- Throughout this document, the word excavation is used as an all-encompassing term to define any type of ground disturbance. E.g., drilling, boring, trenching, potholing and staking.
- If the excavation is due to an emergency such as a disruption to infrastructure utilities, contact dispatch immediately and prior to excavation.
- All requests are processed on a first-come, first-served basis.
- Requests will be processed and returned within five-business days from the date of submission.
- Requests submitted after 3 p.m. may not be processed the same day.
- Surveys are valid for 15-business days from the approved utility locate date specified on the form. Requests will be returned to the customer via email.
- Customers can request a one-time 15-business day extension per survey.
- Due to unforeseen weather conditions, sites may require follow up markings and/or flagging. This service will be provided within 3 business days.
- Contractor is fully liable if excavation occurs after markings are impacted due to weather or other activities.
- For the above requests, please submit a work order.
- Holidays and weekends do not count towards the 15-business day limit.
- This request does not grant the right to excavate on The University of Utah campus or properties. All excavation must comply with the project’s Building Permit.
- This form is not for map only requests. For maps only, please submit a work order.
- Requesting of maps only information does not constitute the right to excavate.
- Facilities Management discourages excavation from taking place during the latter part of Fridays, weekends and University Closure Days. If an emergency were to occur during the days specified, there is a greater threat to life and property due to delayed response times.
- Exceptions to the rule:
- Excavation is due to an emergency. Immediately contact dispatch.
- Prior approval and extra precautions are in place to mitigate an emergency from occurring.
- Exceptions to the rule:
- The contractor is responsible to ensure that all non-university utilities are located by utilizing Blue Stakes of Utah e.g., Dominion Gas, Rocky Mountain Power, Century Link, etc.
- The University of Utah project representative shall notify and coordinate with all University groups and or private entities impacted by the excavation. (e.g., Landscape, Open Spaces, Parking Services, Events, etc.)
- Notify Landscape prior to excavation, as the utility survey crew does not mark sprinklers or irrigation.
- All parking and staging needs must be completed by The U of U representative.
- Requests are only valid for the specified location in accordance to the site map submitted with this form.
- If the construction zone is fenced and the site thoroughly surveyed, the 15-business day limit does not apply.
- If excavation is required beyond the original specified boundary, a new request is required.
- When a project has more than one excavation site in different locations, each site requires a separate request. (e.g., Lot A vs. Lot B),
- Non-fenced excavation sites need to be properly marked and or barricaded to avoid pedestrian slips, trips and falls.
Before and During Excavation
- The University of Utah is unique in the sense that many historic, cultural and even pre-historic resources have been found on various parts of campus. According to Federal and State laws, The University is required to provide proper stewardship to avoid, preserve, or properly address resources possibly impacted due to excavation. Prior to excavation, the University representative shall contact and coordinate cultural resources issues with Charles Shepherd in Campus Planning. Excavation in sensitive locations may require active monitoring by a professional archaeologist (retained by the contractor and part of the project cost). Planning for excavation in these areas may require several weeks for necessary coordination. Early discussions are encouraged.
- Subsurface containments have been located throughout areas of campus. If any evidence is encountered (e.g., stained soils, drums/containers, liquids other than water or odors), immediately cease operations and contact Occupational and Environmental Health and Safety (OEHS).
Facility Manager – Open Spaces
Historical Architect – Project Manager
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